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Softdots Systems
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Products & Services

One platform, six connected modules

Start with the module you need most — HRMS, RMS, or a specific service — and add more as your organization grows.

Flagship Product

Human Resource Management System (HRMS)

A modular, end-to-end platform covering the full employee lifecycle — from onboarding and time tracking through payroll, leave and performance evaluation.

See Performance & Goals →
  • Payroll processing — payslip automation, statutory deductions, iTax and GL reporting
  • Multi-organization support with role-based access for different users
  • Unlimited, configurable earnings and deduction codes per organization
  • Electronic salary payment and payslips delivered by email
  • Cash, cheque and bank transfer lists generated automatically
  • Monthly returns support for NSSF, SHIF and HELB, plus P9-ready annual reporting
  • Historical payroll reports retained and filterable by department, station or pay group
  • Leave management and approvals workflow
  • Time and attendance tracking, with import support for external attendance data
  • Performance and Goal Management — our key differentiator
  • Savings and loans administration, including co-operative and pension fund reporting
  • Staff records and organizational structure management, including joiners and leavers
Free Resource

Current Kenya PAYE, NSSF, SHIF and Housing Levy rates

The exact statutory rates our payroll module applies automatically, kept up to date.

View Statutory Rates →
  • Tenant and lease management, including move-in/move-out records and renewals
  • Unit and property portfolio tracking across multiple buildings or estates
  • Automated rent invoicing and billing schedules
  • Rent collection tracking, arrears monitoring and payment reminders
  • Maintenance request logging and service history per unit
  • Owner and landlord statements and reporting
Property Management

Rental Management System (RMS)

A dedicated platform for property managers and landlords, covering the full rental lifecycle from lease tracking to rent collection and owner reporting.

Standard Across All Products

Embedded Finance

Every Softdots system, including HRMS and RMS, ships with an embedded finance module by default — no separate accounting add-on required.

Invoicing

Automated generation and tracking of invoices, e.g. rent invoices in RMS or payroll-linked deductions in HRMS.

Petty Cash

Request, approval and reconciliation workflow for small expenses, with an auditable trail.

Reporting

Financial reporting suited to management review and audit.

Integration

GL integration with external systems such as SAGE where clients run separate finance software.

Other Products

  • Transport Management Solutions
  • Stock Control and Tracking
  • Car Track Management System
  • Hotel and Booking Management System

Services

  • Web Application Development
  • System Integrations (e.g. GL integration with SAGE)
  • Data Analysis and Process Automation
  • Cloud and Hosting Services

Not sure which module fits your organization?

We'll walk you through the full platform so you can choose the modules that address your needs.

Request a Demo